Tractime

by CMD Group of Services

Simple, reliable time & attendance tracking

Tractime helps businesses record accurate clock-ins, manage shifts, and produce payroll-ready reports — fast and secure.

Get it on Google Play Download on the App Store

Available for Android and iOS. Desktop admin panel (Windows .exe) is provided to authorized admins only.

App Documentation — Tractime

A complete overview of how Tractime manages attendance, leaves, and company operations.

1. User Registration & Login

Employees and admins create accounts using secure authentication. Each role has distinct permissions. After the first login, users must complete their profile including post, duty, contact info, and holiday.

2. Profile Completion

After logging in, users are guided to fill in their company details (address, contact, duty, post, and holiday). Admins must also complete their own company profile that defines hierarchy roles and holiday rules.

3. Clock In / Clock Out

Employees can mark attendance by clocking in and out. GPS location and timestamp are recorded. The system automatically calculates worked hours and deducts break time according to company rules.

4. Attendance & Reports

Users can view their weekly attendance summary, total working hours, and daily logs directly on the dashboard. Data is fetched from the backend and summarized automatically for each week.

5. Leave Requests & Replies

Employees can submit leave requests which appear in the admin dashboard. Admins can reply, approve, or reject. Responses are instantly shown in the employee’s notifications panel.

6. Holidays & Availability

Each user’s weekly holiday and availability status are displayed. Admins can monitor availability and total/used/earned holidays for each employee.

7. Admin Dashboard

The admin dashboard provides full visibility of employees, attendance logs, leave requests, holidays, and company profiles. Admins can manage users, send global messages, and export attendance data.

8. Reports & Data Export

Admins and users can export attendance or payroll data as Pdf files. Files can be saved locally for auditing or payroll processing.

9. Schedule & Timings

Employees can easily view their weekly or monthly schedules, including assigned shifts and working hours. The system ensures accurate time management and transparent scheduling for all team members.

9. performance Review

Employees can easily view their performance, including everything . The system ensures accurate performance of employees .

Pricing

Flexible plans for teams of all sizes.

Basic

1 to 25 users
• Advanced reports
• 24/7 support

£49
Start Now

Pro

25 to 50 users
• Advanced reports
• 24/7 support

£99
Try Pro

Enterprise

Custom integrations
• 24/7 Priority support

Large Enterprises Contact us for quote
Contact support

Privacy Policy

This is the full UK GDPR-compliant privacy policy for Tractime (CMD Group of Services). You can copy this text or download the Word version.

Download Privacy Policy (Word) Contact: cmdgroupofservices@gmail.com

Company: CMD Group of Services
App Name: Tractime
Contact Email: cmdgroupofservices@gmail.com

1. Introduction

CMD Group of Services (“we”, “our”, “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our Tractime mobile and web application (the “App”).

By using Tractime, you agree to the collection and use of your information in accordance with this policy.

2. Information We Collect

We may collect and process the following types of information when you use Tractime:

a. Personal Information
  • Full name
  • Email address
  • Contact number (if provided)
  • Profile picture (if uploaded)
b. Work & Attendance Data
  • Clock-in and clock-out timestamps
  • Work schedules and shift information
  • Attendance records
  • Location data during clock-in/out (if enabled)
c. Device & Technical Information
  • IP address and device identifiers
  • Browser type and version
  • App usage logs and crash reports
d. Media Files

Images or files uploaded through the app (for verification or documentation purposes)

3. How We Use Your Information

We use the information collected to:

  • Manage user accounts and provide access to Tractime
  • Record, verify, and report attendance or work hours
  • Improve app functionality, performance, and security
  • Respond to user inquiries and provide support
  • Ensure compliance with company or employer requirements
  • Detect and prevent fraud or unauthorized access

4. Legal Basis for Processing (UK GDPR)

We process personal data under the following lawful bases:

  • Contractual necessity: To perform the services you request through Tractime.
  • Legitimate interests: To maintain and improve our services.
  • Consent: When you voluntarily enable location or camera access.
  • Legal obligation: When required to retain certain records under UK law.

5. Data Storage and Security

We take reasonable technical and organizational measures to protect your data, including:

  • Secure data encryption during transfer and storage
  • Restricted access to personal information
  • Regular system and security audits

All data is stored on secure servers within the United Kingdom or other regions compliant with UK data protection standards.

6. Data Sharing and Disclosure

We do not sell or trade your personal data. However, we may share information with:

  • Your employer or organization (for attendance verification and reporting)
  • Cloud hosting or IT service providers (for data storage and app functionality)
  • Law enforcement or regulators (only when legally required)

All third parties are contractually obligated to protect your information in line with this Privacy Policy.

7. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once no longer needed, your data is securely deleted or anonymized.

8. Your Rights (Under UK GDPR)

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent at any time (where applicable)

To exercise your rights, contact us at cmdgroupofservices@gmail.com.

9. Children’s Privacy

Tractime is not intended for users under the age of 16. We do not knowingly collect personal data from minors.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted within the app or on our official website. The “Effective Date” at the top indicates when this version took effect.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

CMD Group of Services
Email: cmdgroupofservices@gmail.com

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